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New Signer Logic for Contract Termination Notice Letters

Objective

Provide users with a clear and updated guide on the new logic for assigning signers forContract Termination Notice Letters. This change eliminates inconsistencies from the old signing model, ensuring a consistent and optimized experience in generating and signing these documents.

Scope / Limitations

This change applies to the creation ofNotice Lettersfrom:

  • Employee Profile

  • Bulk Notice Letter Importer

  • Document Generation API

What is signer standardization for Notice Letters?

Previously, Notice Letters used an outdated signing model, which caused errors and friction when configuring signers such as supervisors, reviewers, or setting signing order.

With the new standardization:

  • The modern and flexible signing model used in other documents is adopted.

  • It is possible to combine signers such asHR, supervisors, and other users.

  • The general configuration of"Allow any Legal Representative to sign"is respected, enabling open or closed signing as indicated.

  • The template form is visually aligned with the actual system behavior.

Platform Process

  1. Creation of Notice Letters from:
    • Employee Profile >> End of Employment >> Generate notice letter

If the general configuration"Allow any Legal Representative to sign"isenabled:

    • Open signingis enabled: any LR with an active user can sign.The option to set signing order in the template is

    • disabled.An

    • informational popoveris displayed clarifying that order does not apply.If the general configuration is

disabled:The

  • default LR(or secondary if applicable) is automatically assigned as signer.An

  • alertis displayed in the template indicating this logic.Key Benefits

Flexibility

  • : allows configuring multiple signers, including supervisors, reviewers, and open or closed LRs.Consistency

  • : the signing logic matches other documents in the module.Better performance

  • : avoids errors and reduces support tickets.Better user experience

  • : what you configure is what happens.Required Modules

Base:

  • Essential PlatformRequired module:

  • Document Management and Electronic SignatureKeywords

Notice letters, Signers, LR, Open Signing, Closed Signing, Documents, Supervisors, Reviewer, Templates

Cartas de aviso, Firmantes, RL, Firma Abierta, Firma Cerrada, Documentos, Supervisores, Revisor, Plantillas