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New signer logic for Contract Termination Notice Letters

Updated

Objective

Provide users with a clear and up-to-date guide on the new signer assignment logic for theContract Termination Notice Letters. This change removes inconsistencies from the old signing model, ensuring a consistent and optimized experience in the generation and signing of these documents.

Scope / Limitations

This change applies to the creation ofNotice Lettersfrom:

  • Employee profile

  • The Bulk Importer of Notice Letters

  • The document generation API

What is the signer standardization for Notice Letters?

Previously, Notice Letters used an outdated signing model, which caused errors and friction when configuring signers such as supervisors, reviewers, or setting signing order.

With the new standardization:

  • The modern, flexible signing model used in other documents is adopted.

  • It is allowed to combine signers such asRRLL, supervisors and other users.

  • The global setting of"Allow signature by any Legal Representative", enabling open or closed signing as specified.

  • The template form is visually aligned with the system's actual behavior.

Process on Platform

  1. Creation of Notice Letters from:
    • Employee Profile >> End of Employment >> Generate notice letter

If the global setting"Allow signature by any Legal Representative"isenabled:

  • Open signingis enabled: any RL with an active user can sign.

  • Theoption to set signing orderin the template is disabled.

  • Aninformational popoverclarifying that the order does not apply.

If the global setting isdisabled:

  • is automatically assigned as signer to thedefault RL(or secondary if applicable).

  • Analertin the template indicating this logic.

Key benefits

  • Flexibility: allows configuring multiple signers, including supervisors, reviewers, and both open and closed RLs.

  • Consistency: signing logic is the same as for other documents in the module.

  • Better performance: avoids errors and reduces support tickets.

  • Better user experience: what is configured is what happens.

Required Modules

  • Base:Plataforma Esencial

  • Required module:Gestión Documental y Firma Electrónica

Keywords

Notice letters, Signers, RL, Open Signing, Closed Signing, Documents, Supervisors, Reviewer, Templates

🤖 This article was translated using artificial intelligence. View original article.