Step-by-step instructions on how to create, configure, and manage custom attributes in the LMS, considering the different available format types and management rules according to the associated entity.

This article applies to administrators who need to create or manage custom attributes within the LMS, including attributes:

• created in the LMS

• created in Buk associated with the entityEmployee
  visible in LMS lists or reports

• dependent on the selected entity

Step 1: Go to the Custom Attributes section

1. In the top left menu “Settings”

2. Click on Custom Attributes.
   
    

Step 2: Create a new attribute

Option only for Clients Without Buk:

1. Click on Add New

2. Select the entity where you want to add it:

In the Entity section, indicate the context where the attribute will be available.
Entities define where the attribute will be used within the LMS. Example: Course, Collaborators, or General Costs)

3. Enter the attribute name.

4. Choose the attribute format

Select one of the standardized formats:

5. (Optional) Add a description or help text if it matches the format.

6. (Optional) Attribute validations, select the type and corresponding condition

Step 3: Configure visibility

Define how the attribute will be displayed in the LMS:

• Show in list view

• Show in reports
  
   

Step 4 Save

Click on Create custom attribute.

2. Manage custom attributes created in the LMS

Once created, you can:

Edit the attribute

• In the attribute list, click on the Edit icon.

• You can modify:

• Name

• Description

• Format (as available)

• Options (if it is a list)

• Entity (if applicable)

• Visibility in list and reports
  
  Save the changes.

Delete the attribute

1. In the list, click on Delete.
    

2. Confirm deletion.
   
    

3. Manage attributes created in Buk (Entity: Employee)

Attributes created in Buk and associated with the Collaborator entity will now also be visible in the LMS (Buk Capacitaciones).

Important:

These attributes cannot be edited from the LMS.

What you can do from the LMS (Buk Capacitaciones).

For attributes coming from Buk, the administrator can only:

✔ Enable or disable "Show in list view"
✔ Enable or disable "Show in reports"

What CANNOT be done from the LMS (Buk Capacitaciones).

✖ Change name
✖ Change format
✖ Edit options (for list-type attributes)
✖ Delete the attribute
✖ Modify any WebApp-specific configuration

All structural management must be performed exclusively in WebApp.

4. Management according to the attribute's entity

Depending on the selected entity:

Entity: Collaborators

• May include attributes created in LMS and attributes created in Buk.

• Those created in Buk are visible but not editable in LMS.

• Those created in LMS are fully managed locally.
  
   

Entity: Course

When you create or edit a course, you can add the custom attribute

5. View attributes in lists and reports

Show in list view

Enable this option if you want the attribute to appear in LMS tables.

Show in reports

Allows you to include the attribute as an exportable column or visible in LMS reporting.

With this standardization, managing custom attributes in the LMS is now clearer, more organized, and consistent with WebApp, making administrators’ work easier and ensuring data integrity.

Important Considerations

• Synchronization with LMS:For custom attributes to be properly reflected in the LMS, make sure theydo nothave security restrictions enabled. If the options"Sensitive attribute for users"or"Sensitive Attribute For API"are checked, the system will prevent data from being sent for privacy protection. By unchecking these boxes, the information will sync immediately.

Remember, if you need help you can contact us through our support channels.

Chat | Phone | Email.

We’re happy to help you!

🤖 This article was translated using artificial intelligence. View original article.